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Executive Assistant

Yotpo

Yotpo

Administration
New York, NY, USA
Posted on Wednesday, April 3, 2024

If you shop online (and who doesn’t these days?), then chances are you’ve already interacted with Yotpo. We’re a leading eCommerce retention marketing platform, on a mission to help brands of all sizes turn one-time shoppers into customers for life. Loyalty programs, SMS and email marketing, subscriptions, and reviews are our bread and butter, but we have more solutions up our sleeve, too.

We have teams across the world, including the US, Canada, UK, Israel, Bulgaria, and Australia — and we’re still growing. Our primary goal is to deliver the best technology in the industry.

You can hear all about it in our latest brand video.

Sounds exciting? Then read on, because we’re in pursuit of the best and the brightest minds to help us achieve our vision.

We're looking for a highly motivated, detail-oriented Executive Assistant to work closely with our NYC site leadership team. You’ll organize and manage multiple complex calendars across multiple time zones, corresponding with various internal and external stakeholders to support anticipated needs.

So who are we seeking? A proactive, passionate, prioritizer who loves navigating senior execs in a fast-paced and ever-evolving environment.

This is a full-time position in our NYC office, which requires some travel flexibility according to company needs.

How you’ll make an impact:

  • As a calendar expert, you take charge of calendars, ongoing tasks, and follow-ups on action items.
  • You give ongoing administrative support to Yotpo co-founder and CEO and be the POC for all the management layers in the organization.
  • You’re a communication expert, managing written and verbal comms related to meetings, conference calls, invitations, event planning, visits, etc.
  • Embracing tasks as they arise, you will own coordination and execution of objectives as required.
  • Maintaining a high level of confidentiality, you’ll handle sensitive information.
  • You handle travel planning as needed: flights, hotel arrangements, calendar meetings, and more, sometimes accompanying our CEO (think less than 20% of the time)

About you:

  • You have a strong track record in an administrative and executive-facing role.
  • Your expert organizational skills enable you to prioritize and multitask, even under time pressure.
  • As a highly resourceful problem solver, you are a fast learner who gets things done.
  • You thrive on great interpersonal skills and effective communication.
  • A proficiency in Google Suite helps you operate efficiently every day.
  • You approach problems with optimism: you’ll find the solution!

If you don’t meet 100% of the qualifications outlined above, that’s okay! We believe in hiring people, not just skills. If you have a passion to learn and are excited about eCommerce and technology, then we want to hear from you.

About Yotpo US:

  • 100% coverage of employee medical premiums; 90% coverage for dependent/family premiums.
  • 100% coverage of employee dental + vision premiums.
  • Comprehensive life and disability insurance.
  • Flexible Time Off (FTO) policy, sick time, and paid holidays.
  • Equity in options.
  • Company sponsored 401K matching.
  • Pre-tax Commuter and Healthcare benefits.
  • Comprehensive paid leave for new parents and Dependent Care FSA.
  • Individualized career development, rewards and recognition.
  • Wellness and philanthropic programming and events.
  • We are now working in a flexible hybrid capacity.

Yotpo’s employee-centric culture has consistently earned us coveted spots on Built In’s Best Places to Work lists in both NYC and Austin over the years. Directly inspired by employee feedback, we create opportunities to bring our teams together. Yotpo programming includes team events, educational fireside chats, end of year celebrations, affinity groups and partnerships.

Yotpo is for everyone, and we’re committed to anti-racist work. We welcome and employ people regardless of race, color, gender identity, religion, genetic information, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status. We are proud to be an equal opportunity employer, a place where your voice is heard and your perspective is encouraged. Come join us and help us build a global company where we're all proud to belong.

Base salary $80-100,000

Base salary ranges are determined by multiple factors unique to each candidate, including skills and local market benchmarks.

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